Fill Out Your Da 31 Form

Misconceptions about the DA 31 form often lead to confusion among service members and their supervisors. Here are eight common misunderstandings, clarified for better understanding.

• Misconception 1: The DA 31 form is only for annual leave.

While many associate the DA 31 form with annual leave, it actually covers various types of absence, including emergency leave, PCS leave, and more. Understanding its broader application can help in planning different leave scenarios.

• Misconception 2: You cannot request non-chargeable leave.

Non-chargeable leave is indeed an option on the DA 31 form. Service members can request it for specific situations, such as emergencies or other qualifying circumstances.

• Misconception 3: The form must be submitted in person.

In many cases, the DA 31 can be submitted electronically. However, it is essential to check with your specific command for their submission protocols.

• Misconception 4: Only the requestor can sign the form.

Supervisors have the authority to sign on behalf of the requestor if they are unavailable. This ensures that leave requests can still be processed in a timely manner.

• Misconception 5: The approval process is always quick.

The approval timeline can vary based on the command's policies and the specific circumstances surrounding the leave request. Planning ahead is crucial to avoid delays.

• Misconception 6: All leave types are treated equally in terms of accrual.

Different leave types have distinct accrual rules. For instance, chargeable leave accumulates differently than non-chargeable leave, which can impact a service member's overall leave balance.

• Misconception 7: Once submitted, the request cannot be changed.

Requests can often be modified after submission, but it typically requires notifying the supervisor or approving authority. Flexibility can be key in managing leave plans.

• Misconception 8: The DA 31 form is not subject to privacy regulations.

The DA 31 form is indeed subject to the Privacy Act of 1974, which means that personal information provided on the form must be handled with care and confidentiality.

When filling out the DA 31 form, there are several important points to keep in mind. This form is essential for requesting leave in the military. Here are key takeaways to ensure a smooth process:

• Privacy Compliance: This form is subject to the Privacy Act of 1974. Handle it with care to protect personal information.
• Accurate Information: Fill in all required fields accurately. This includes your name, DOD ID, and rank.
• Leave Address: Provide a complete leave address, including street, city, state, ZIP code, and phone number.
• Type of Absence: Clearly indicate the type of leave you are requesting. Options include annual leave, emergency leave, and more.
• Dates of Leave: Specify the exact dates for your leave request, including the total number of days.
• Leave Balance: Be aware of your accrued leave balance. This will affect your chargeable leave request.
• Signatures Required: Ensure that the requestor, supervisor, and approving authority all sign the form where indicated.
• Approval Process: Understand that your leave request must be approved by your supervisor and the approving authority.
• Extensions: If you need an extension, follow the proper procedures and have the extension approved by the appropriate authority.
• Remarks Section: Use the remarks section for any additional information that may support your leave request.

Following these guidelines will help streamline the leave request process and ensure compliance with military regulations.