Fill Out Your Da Form

Here are nine misconceptions about the DA Form 2062, commonly known as the Hand Receipt:

1. The DA Form 2062 is only for military use. Many believe this form is exclusive to the military. However, it can also be used by civilian agencies that manage government property.
2. You must fill out the entire form every time. Some think that every section must be completed for each transaction. In reality, only the relevant sections need to be filled out depending on the type of hand receipt being issued.
3. Hand receipts are only for equipment. While the form is often used for equipment, it can also be used for furniture and other items. This flexibility is important for accurate inventory management.
4. The DA Form 2062 is obsolete. Some people may think this form is outdated. In fact, it is still in use and has been updated periodically to meet current needs.
5. Condition codes are optional. There is a belief that condition codes do not need to be included. However, they are essential for assessing the state of the items being handed over.
6. Only one person can sign the hand receipt. Many assume that only the person receiving the items can sign. In truth, both the issuer and the receiver should sign to confirm the transaction.
7. The DA Form 2062 is only for tracking physical items. Some think this form only tracks tangible items. It can also be used to document accountability for items that are part of a larger system.
8. Once completed, the form cannot be changed. There is a misconception that the form is final once filled out. Corrections can be made, but they must be documented properly to maintain accountability.
9. You don't need to keep copies of the form. Many believe that once the transaction is complete, the form can be discarded. In reality, keeping copies is crucial for record-keeping and future reference.

Here are some key takeaways about filling out and using the DA Form:

• Understand the Purpose: The DA Form is used primarily for documenting hand receipts and managing property accountability.
• Fill in Required Information: Include details such as the hand receipt number, stock number, and item description accurately.
• Use Correct Codes: When applicable, enter specific codes like Condition Codes or Accounting Requirements Code (ARC) for clarity.
• Follow Guidelines: Refer to DA PAM 710-2-1 for instructions on how to properly complete the form.
• Keep Records Organized: Ensure that all pages of the form are numbered and filed correctly for easy reference.
• Review for Accuracy: Double-check all entries before submission to avoid errors that could lead to accountability issues.