Make My Employee Status Change Online

Fill Out Your Employee Status Change Form

The Employee Status Change form is a crucial document used by organizations to formally record changes in an employee's status, such as promotions, transfers, or terminations. This form ensures that all personnel records are updated accurately and efficiently, facilitating smooth transitions within the workplace. Understanding its importance can help both employees and employers navigate the complexities of employment changes with clarity.

Form Sample

Employee Status Change Form

Employee Name: ___________________________________________________ Social Security #: __________________________________

Address: ______________________________________________________________________________________________________________

DT #: ___________ Location Name: _________________________________ Position: ____________________________________________

Effective Date: ______/______/______		Date of Birth: ______/______/______ E-mail: ________________________________________

Employee Status
Type of Change:	New Hire		Rehire	Employee Status Change
Regular Full Time	(30 hours or more)		Hours per week: _________
Regular Part Time	(29 hours or less)		Hours per week: _________
Temporary	(Less than 6 months)		Hours per week: _________
On Call	(As Needed)

Salary Establishment/Change
Type of Change:		New Hire		Merit Increase		Promotion		Cost of Living		Other _______________________
New Pay Rate:	$__________________			per hour		Bi-weekly salary amount			Annual Salary $______________________
				(Non-Exempt)		(Exempt)			(If Exempt)
IF SCHOOL EMPLOYEE: ( If contracted teacher, please attach a copy of the contract)
# of Pays: _____________		First Check Date: ______/______/______						Final Check Date: ______/______/______


Status Change
Location Change (Transfer)				From_______________________________ To ________________________________
Position Change				From_______________________________ To ________________________________
Leave of Absence				From_______________________________ To ________________________________
Other				_______________________________________________________________________

Termination of Employment
Last Working Day: ______/______/______
Eligible for rehire?	Yes	No (if no, list reason) _______________________________________________________________
Select ONE reason for separation:
Voluntary:
Dissatisfied w/ job or company			Retirement		School		No Call/No Show			Better job/pay/benefits/hours
Medical-self or family			Relocating		Family issues		Other________________________________________________
Involuntary:
Poor performance				Gross Misconduct			Contract Ended			Unqualified for job
Violation of company policy/procedure				Unprofessional conduct			Other________________________________________________

Remarks:______________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________

Parish/School/Agency Signature:______________________________________________________________ Date:_______________________

Misconceptions

Understanding the Employee Status Change form is essential for both employees and employers. However, several misconceptions can lead to confusion. Here’s a breakdown of nine common misunderstandings:

Only HR can submit the form. Many believe that only HR personnel can handle the form. In reality, employees can initiate the process by filling out the form themselves.
The form is only for terminations. While it’s true that the form is used for terminations, it also applies to promotions, demotions, and changes in job title or department.
Changes take effect immediately. Some think that once the form is submitted, changes are instant. Typically, there is a review process that may take time before changes are finalized.
All changes require a new contract. It’s a common belief that any status change necessitates a new employment contract. Often, an amendment or addendum suffices.
The form is only needed for full-time employees. This is not accurate. Part-time and temporary employees also need to fill out the form when their status changes.
There are no consequences for not submitting the form. Failing to submit the form can lead to administrative issues, including payroll errors and miscommunication about job responsibilities.
Only salary changes need to be reported. Many think only salary adjustments require the form. In truth, any change in employment status, including hours worked or job responsibilities, should be documented.
The form is a one-time requirement. Some believe that once they submit the form, they don’t need to do it again. However, any future changes will require a new submission.
The form can be ignored if the change is minor. Even minor changes should be reported. Keeping accurate records helps avoid misunderstandings and ensures compliance with company policies.

Clearing up these misconceptions can help streamline the process and ensure that everyone is on the same page regarding employment status changes.

Key takeaways

When filling out and using the Employee Status Change form, there are several important points to keep in mind. Here are some key takeaways:

Accuracy is crucial. Ensure that all information provided is correct. Mistakes can lead to delays or complications in processing the change.
Timeliness matters. Submit the form as soon as the change occurs. This helps maintain accurate records and ensures that payroll or benefits adjustments are made promptly.
Include all necessary details. Be sure to provide all required information, such as the employee's name, position, and the nature of the status change. Missing details can result in processing issues.
Keep a copy for your records. After submitting the form, retain a copy for your own reference. This can be helpful in case of any discrepancies or questions later on.

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